Managing Unfavorable Renters in Condo Associations

In an ideal world, all residents in a condo association are respectful, clean, quiet, and all around pleasant to be around. But, as we all know, some unfavorable renters in a condo association are going to provide some challenges from time to time. With that in mind, it’s important to be able to understand how to manage these residents when certain situations arise.

Doing this will not only help solve problems but keep discriminatory claims against a condo association and its directors and officers low. While no one should look forward to unruly members in a condo association, being able to manage issues that come up and look for a positive end result should be the goal.

Enforcing Rules and Regulations

A good way to prevent unfavorable renters is to not only set rules and regulations, but enforce them on an ongoing basis for all residents. If a renter pushes the limits when it comes to paying on time or noise levels on a consistent basis, warning should be sent out. Additionally, if a renter continues to violate rules and standards, a fine should be sent out.

These letters and fines go directly to the owner and once fines are sent out, things typically have a way of correcting themselves. However, some renters need a little more encouragement, and if issues persist, an eviction can be considered. After multiple complaints and violations, the condo association should take action within its given rights.

If this occurs, a condo association’s board or its property manager should work with an attorney to help craft the notice. It should be mailed to the owner of the property and will direct the tenant to vacate in 30 days.

Additionally, operating with specific D&O condo associations coverage can help protect directors and officers if legal matters happen to arise. This is always a possibility during an eviction or a situation where a renter is hit with a fine. The renter may feel they were unfairly treated or not given enough of a heads up to avoid being fined or evicted. Having this coverage will help communities avoid major financial harm and provide the resources needed for litigation, which may be a long and drawn-out process if the renter feels they are justified in pursuing a case of their own.

Condo Rental Caps

A declaration amendment to the bylaws should include an enforceable HOA rental cap. This should be drafted and recorded through an attorney. If the board passes a rule, it might be more likely that it becomes overturned by the courts. For a declaration to be implemented, 75 percent of homeowners need to vote yes on setting caps, such as having no more than 20 homes rented out of 100 in a community, for example.

Keep Law Enforcement Close

Having a good working relationship with local police and law authorities can help keep a community safe. Local police supervisors should be invited to speak at a board meeting to highlight how they are keeping the area safe and how they would enforce things like noise rules, respecting neighbors, using common areas, and any other common issues brought on by unfavorable renters and tenants. This shows that the condo association is putting all residents’ safety and well-being in mind.

Renters should be invited to learn how law enforcement is working in tandem with the condo association to keep everyone safe and keep certain rules and regulations upheld. Condo boards should find ways to encourage renters to attend board meetings and engage as regular community members since they are living there.

About Kevin Davis Insurance Services

For over 35 years, Kevin Davis Insurance Services has built an impressive reputation as a strong wholesale broker offering insurance products for the community association industry. Our president Kevin Davis and his team take pride in offering committed services to the community association market and providing them with unparalleled access to high-quality coverage, competitive premiums, superior markets, and detailed customer service. To learn more about the coverage we offer, contact us toll-free at (855)-790-7393 to speak with one of our representatives.